Boulder County AIDS Project
Diseases, Disorders, and Disciplines | EIN: 74-2442032 | Boulder CO
Mission: The Mission of Boulder County AIDS Project (BCAP) is to provide support, advocacy, and education to those in our community who are living with or affected by HIV, an ... (More)
Boulder County AIDS Project is a 501(c)(3) organization, with an IRS ruling year of 1988, and donations are tax-deductible.
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Star Rating System by Charity Navigator
Charity Navigator evaluates a nonprofit organization’s financial health including measures of stability, efficiency and sustainability. We also track accountability and transparency policies to ensure the good governance and integrity of the organization.
Good
This charity's score is 86.66, earning it a 3-Star rating. Donors can "Give with Confidence" to this charity.
This score is calculated from two sub-scores:
Finance: 81.14 View details
Accountability & Transparency: 100.00 View details
This score represents Form 990 data from 2019, the latest year published by the IRS.
View this organization’s historical ratings.
Star Rated Report
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Program Expense Ratio
79.2%
The Program Expense Ratio is determined by Program Expenses divided by Total Expense (average of most recent three 990s).
This measure reflects the percent of its total expenses a charity spends on the programs and services it exists to deliver. Dividing a charity's average program expenses by its average total functional expenses yields this percentage. We calculate the charity's average expenses over its three most recent fiscal years.
Source: IRS Form 990
Administrative Expenses
9.2%
As reported by charities on their IRS Form 990, this measure reflects what percent of its total budget a charity spends on overhead, administrative staff and associated costs, and organizational meetings. Dividing a charity's average administrative expenses by its average total functional expenses yields this percentage. We calculate the charity's average expenses over its three most recent fiscal years.
Source: IRS Form 990
Fundraising Expenses
11.5%
This measure reflects what a charity spends to raise money. Fundraising expenses can include campaign printing, publicity, mailing, and staffing and costs incurred in soliciting donations, memberships, and grants. Dividing a charity's average fundraising expenses by its average total functional expenses yields this percentage. We calculate the charity's average expenses over its three most recent fiscal years.
Source: IRS Form 990
Liabilities to Assets Ratio
5.6%
The Liabilities to Assets Ratio is determined by Total Liabilities divided by Total Assets (most recent 990).
Part of our goal in rating the financial performance of charities is to help donors assess the financial capacity and sustainability of a charity. As do organizations in other sectors, charities must be mindful of their management of total liabilites in relation to their total assets. This ratio is an indicator of an organization’s solvency and or long term sustainability. Dividing a charity's total liabilities by its total assets yields this percentage.
Source: IRS Form 990
Fundraising Efficiency
$0.11
The amount spent to raise $1 in charitable contributions. To calculate a charity's fundraising efficiency, we divide its average fundraising expenses by the average total contributions it receives. We calculate the charity's average expenses and average contributions over its three most recent fiscal years.
Source: IRS Form 990
Working Capital Ratio
0.80 years
Determines how long a charity could sustain its level of spending using its net available assets, or working capital, as reported on its most recently filed Form 990. We include in a charity's working capital unrestricted and temporarily restricted net assets, and exclude permanently restricted net assets. Dividing these net available assets in the most recent year by a charity's average total expenses, yields the working capital ratio. We calculate the charity's average total expenses over its three most recent fiscal years.
Source: IRS Form 990
Program Expense Growth
-0.70%
We compute the average annual growth of program expenses using the following formula: [(Yn/Y0)(1/n)]-1, where Y0 is a charity's program expenses in the first year of the interval analyzed, Yn is the charity's program expenses in the most recent year, and n is the interval of years passed between Y0 and Yn.
Source: IRS Form 990
Governance
Charity Navigator looks to confirm on the Form 990 that the organization has these governance practices in place.
Sources Include: IRS Form 990
| Governance: | |
|---|---|
| Independent Voting Board Members ... (More) | |
| No Material Diversion of Assets ... (More) A diversion of assets – any unauthorized conversion or use of the organization's assets other than for the organization's authorized purposes, including but not limited to embezzlement or theft – can seriously call into question a charity's financial integrity. We check the charity's last two Forms 990 to see if the charity has reported any diversion of assets. If the charity does report a diversion, then we check to see if it complied with the Form 990 instructions by describing what happened and its corrective action. This metric will be assigned to one of the following categories:
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| Audited Financials Prepared by Independent Accountant ... (More) Audited financial statements provide important information about financial accountability and accuracy. They should be prepared by an independent accountant with oversight from an audit committee. (It is not necessary that the audit committee be a separate committee. Often at smaller charities, it falls within the responsibilities of the finance committee or the executive committee.) The committee provides an important oversight layer between the management of the organization, which is responsible for the financial information reported, and the independent accountant, who reviews the financials and issues an opinion based on its findings. We check the charity's Form 990 reporting to see if it meets this criteria.
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| Does Not Provide Loan(s) to or Receive Loan(s) From Related Parties ... (More) | |
| Documents Board Meeting Minutes ... (More) | |
| Distributes 990 to Board Before Filing ... (More) | |
| Compensates Board ... (More) |
Policies
Charity Navigator looks to confirm on the Form 990, or for some metrics on the charity's website, that the organization has these policies in place.
Sources Include: IRS Form 990 and organization's website
| Policies: | |
|---|---|
| Conflict of Interest ... (More) | |
| Whistleblower ... (More) | |
| Records Retention and Destruction ... (More) | |
| CEO Compensation Process ... (More) | |
| Donor Privacy ... (More) Donors have expressed extreme concern about the use of their personal information by charities and the desire to have this information kept confidential. The exchanging and sale of lists for telemarketing and the mass distribution of "junk mail," among other things, can be minimized if the charity assures the privacy of its donors. Privacy policies are assigned to one of the following categories:
The privacy policy must be specific to donor information. A general website policy which references "visitor" or "user" personal information will not suffice. A policy that refers to donor information collected on the website is also not sufficient as the policy must be comprehensive and applicable to both online and offline donors. The existence of a privacy policy of any type does not prohibit the charity itself from contacting the donor for informational, educational, or solicitation purposes. (Less) |
Transparency
Charity Navigator looks to confirm on the Form 990, or for some metrics on the charity's website, that the organization makes this information easily accessible.
Sources Include: IRS Form 990 and organization's website
| Transparency: | |
|---|---|
| CEO Salary Listed on 990 ... (More) | |
| Board of Directors Listed on Website ... (More) | |
| Key Staff Listed on Website ... (More) | |
| Audited Financial Statements on Website ... (More) | |
| Form 990 Available on Website ... (More) |
Additional Information
Unscored
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Total Revenue and Expenses
This chart displays the trend of revenue and expenses over the past several years for this organization, as reported on their IRS Form 990.
Salary of Key Persons
Presented here are this organizations key compensated staff members as identified by our analysts. This compensation data includes salary, cash bonuses and expense accounts and is displayed exactly how it is reported to the IRS. The amounts do not include nontaxable benefits, deferred compensation, or other amounts not reported on Form W-2. In some cases, these amounts may include compensation from related organizations. Read the IRS policies for compensation reporting
Frank O'Cana, Executive Director
$80,734 (6.21% of Total Expenses)
Current CEO and Board Chair can be found in the Leadership & Adaptability report below.
Source: IRS Form 990 (page 7), filing year 2019
Business Master File Data
Below are some key data points from the Exempt Organization IRS Business Master File (BMF) for this organization. Learn more about the BMF on the IRS website
Activities:
Discussion groups, forums, panels lectures, etc. (BMF activity code: 123)
Foundation Status:
Organization which receives a substantial part of its support from a governmental unit or the general public 170(b)(1)(A)(vi) (BMF foundation code: 15)
Affiliation:
Independent - the organization is an independent organization or an independent auxiliary (i.e., not affiliated with a National, Regional, or Geographic grouping of organizations). (BMF affiliation code: 3)
Data Sources: IRS Forms 990
The Form 990 is a document that nonprofit organizations file with the IRS annually. We leverage finance and accountability data from it to form Encompass ratings. Click here to view this organization's Forms 990 on the IRS website (if any are available).
Pandemic Response
Due to the unprecedented nature of the pandemic, we give charities such as this one the opportunity to share the story of COVID's impact on them. Charities may submit their own pandemic responses through their nonprofit portal.
Boulder County AIDS Project reported being impacted by COVID-19 in the following ways:
Program Delivery
Fundraising Capacity
Staffing
How COVID-19 impacted the organization's operations financially:
The pandemic led BCAP to cancel fundraising events and lose corporate sponsorships from businesses in especially hard-hit industries. Assistance received from COVID-19 relief funds, a PPP loan, and individual donors, along with strategic expense management, allowed BCAP to close 2020 in good financial standing. In 2021, BCAP has received minimal COVID-19 relief funds and did not qualify for a PPP loan. Large gatherings are still unsafe for people who are immunocompromised so BCAP has not resumed holding fundraising events. BCAP staff continue to address these fundraising challenges by prioritizing donor outreach, cultivating new corporate support, prospecting/applying for new grant opportunities, and focusing on expense management. For example, BCAP has postponed filling the Grants Coordinator position, vacant since 3/2020. BCAP’s Development Director and Executive Director work together to cover the duties of the position.
How COVID-19 impacted the organization's delivery of programs:
Due to the pandemic, HIV Care Services case managers serve people living with HIV (PLHIV) mostly remotely or outdoors. PLHIV requests for financial assistance for basic needs increased, especially for housing. BCAP’s Food Pantry provides nutritious food and hygiene items to PLHIV through curbside pickup and home delivery. Acupuncture and massage services remain on hold. Prevention Services provide HIV/HCV testing, syringe access, and harm reduction supplies via a service window, and educational presentations virtually. BCAP now provides in-home HIV/STI test kits. Syringe access services have remained open without interruption. Street outreach services for people who use/inject drugs and/or are experiencing homelessness have increased. Staff conduct outreach on social media. Offsite testing and in-person classroom presentations have been suspended, and will resume in the upcoming months. Outreach at community events recently resumed.
How this organization adapted to changing conditions caused by COVID-19:
In March, 2020 and with input from Boulder County Public Health (BCPH), BCAP’s Management Team (MT) adapted operations to protect staff, clients, and volunteers. MT continues to monitor COVID-19 and adjust operations accordingly. BCAP invested in technology/IT assistance for staff to work remotely and communicate with HIPAA-approved methods. BCAP’s two offices are staffed M-F, 9 a.m. - 5:30 p.m., with one staff/office in Boulder and Longmont, and the rest working from home. Faced with two Prevention staff transitions, BCAP utilized a trained intern, contracted a former employee, accepted BCPH staff support, and eventually rehired two staff. Offices are closed to the public with the exception of vaccinated HIV Care and Prevention clients needing to meet in-person with staff (all vaccinated), while wearing masks and meeting in a well-ventilated office. Vaccinated volunteers enter BCAP for food pantry-related roles that are carried out while masked and social distancing.
Innovations the organization intends to continue permanently after the pandemic:
COVID-19 has encouraged more virtual services. Staff have increased outreach on Grindr to sexually active and substance-using men who have sex with men (MSM), who are more likely to be exposed to HIV and/or HCV. Messaging content includes HIV/HCV testing, transmission, biomedical intervention (PEP and PrEP), harm reduction, and COVID-19. Accessing accurate prevention information and referrals through messaging and having interactive conversation online reduces barriers for MSM who may want to stay anonymous and/or who might not attend in-person activities in other spaces where MSM congregate. For years, Prevention clients have been asking BCAP for no-cost options to be tested for sexually transmitted infections (STI), in addition to HIV and HCV. BCAP acquired at-home STI test kits for chlamydia, gonorrhea, and syphilis. Thus far, at-home STI kits have been well received by the people who access Prevention Services and BCAP would like to continue offering them.
Historical Ratings
| Date Published | Form 990 FYE | Overall Score | Overall Rating |
| Rating Version: 2.1 | |||
| 6/1/2021 | 2019 | 86.66 | |
| 12/20/2019 | 2018 | 92.78 |  |
| 12/1/2018 | 2017 | 92.97 | |
| 2/1/2018 | 2016 | 92.32 | |
| 6/1/2017 | 2015 | 91.42 | |
| 6/1/2016 | 2014 | 90.70 | |
| Rating Version: 2.0 | |||
| 3/1/2016 | 2014 | 92.71 | |
| 7/1/2015 | 2013 | 90.98 | |
| 11/1/2014 | 2012 | 79.12 |  |
| 12/20/2013 | 2012 | 77.55 | |
This organization received multiple star ratings within this fiscal year, due to an update to it's Accountability and Transparency data and/or the receipt of an amended Form 990. | |||
| 11/6/2012 | 2011 | 71.29 | |
| 5/1/2012 | 2010 | 82.99 | |
| 2/1/2012 | 2010 | 80.77 | |
| 9/20/2011 | 2009 | 77.01 | |
| Rating Version: 1.0 | |||
| 3/1/2011 | 2009 | 65.13 |  |
| 6/1/2010 | 2008 | 87.83 | |
| 5/1/2009 | 2007 | 81.75 | |
| 2/1/2008 | 2006 | 81.42 | |
| 2/1/2007 | 2005 | 68.17 | |
| 1/1/2006 | 2004 | 71.83 | |
| 4/1/2005 | 2003 | 74.47 | |
Impact & Results
This score estimates the actual impact a nonprofit has on the lives of those it serves, and determines whether it is making good use of donor resources to achieve that impact.
Impact & Results Score
Not Currently Scored
Boulder County AIDS Project cannot currently be evaluated by our Encompass Rating Impact & Results methodology because either (A) it is eligible, but we have not yet received data; (B) we have not yet developed an algorithm to estimate its programmatic impact; (C) its programs are not direct services; or (D) it is not heavily reliant on contributions from individual donors.
Note: The absence of a score does not indicate a positive or negative assessment, it only indicates that we have not yet evaluated the organization.
Do you work at Boulder County AIDS Project? Join the waitlist for an updated Impact & Results score.
Additional Information
Unscored
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Largest Programs
Boulder County AIDS Project reported its three largest programs on its FY 2019 Form 990 as:
$782,827
Spent in most recent FY
77%
Percent of program expenses
HIV CARE SERVICES PROVIDES SUPPORT FOR PEOPLE LIVING WITH HIV AND THEIR FAMILIES. HELPS PEOPLE LIVING WITH HIV TO MAINTAIN AND IMPROVE THEIR HEALTH AND INDEPENDENCE THROUGH AN ARRAY OF SUPPORT SERVICE ... (More)
$222,856
Spent in most recent FY
22%
Percent of program expenses
HARM REDUCTION, PREVENTION AND OUTREACH SERVICES PROVIDE INFORMATION AND SEXUAL HEALTH EDUCATION TO THE PUBLIC TO REDUCE THE TRANSMISSION OF HIV. THESE SERVICES INCLUDE HIV AND HCV TESTING, RISK REDUC ... (More)
$0
Spent in most recent FY
0%
Percent of program expenses
VOLUNTEER SERVICES SUPPORTS THE ORGANIZATION'S CARE AND PREVENTION SERVICES, HIV 101 AND INCLUSIVENESS TRAINING, ADVOCACY, FINANCIAL OVERSIGHT, GOVERNANCE, PROVIDES SPEAKERS TO AREA BUSINESSES AND MID ... (More)
Leadership & Adaptability
This score provides an assessment of the organization's leadership capacity, strategic thinking and planning, and ability to innovate or respond to changes in constituent demand/need or other relevant social and economic conditions to achieve the organization's mission.
Leadership & Adaptability Score
100
out of 100
The score earned by Boulder County AIDS Project is a passing score. This score has no effect on the organization's Star Rating.
Encompass Rating V4 provides an evaluation of the organization's Leadership & Adaptability through the nonprofit organization submitting a survey response directly to Charity Navigator.
Leadership & Adaptability Report
100
of 100 points
Mission
The nonprofit organization presents evidence of strategic thinking through articulating the organization’s mission
BCAP'S mission is to provide support, advocacy, and education to those in our community who are living with or affected by HIV, and to serve as an outreach and information center to prevention the further transmission of HIV.
Source: Nonprofit submitted responses
Vision
The nonprofit organization presents evidence of strategic thinking through articulating the organization’s vision.
Until there is a cure, BCAP works to improve the lives of people living with HIV, minimize transmission, and end stigma.
Source: Nonprofit submitted responses
Strategic Goals
The nonprofit organization presents evidence of strategic thinking and goal setting through sharing their most important strategic goals.
Goal One: Strengthen PLHIV engagement in HIV care/treatment with aim to achieve 100% with an undetectable HIV viral load.
Goal Type: Grow, expand, scale or increase access to the existing programs and services.
Goal Two: Increase visibility and expand Prevention services to provide greater support to the Latinx community in Longmont.
Goal Type: Grow, expand, scale or increase access to the existing programs and services.
Goal Three: Diversify funding sources through procurement of additional unrestricted funds.
Goal Type: Invest in the capacity of our organization (financial, management, technical, etc.).
Source: Nonprofit submitted responses
Leadership Development
The nonprofit provides evidence of investment in leadership development
Describe an investment in leadership
BCAP invests both time and money in the leadership development of its management and program staff. BCAP’s Executive Director works with a distributed leadership approach, and meets weekly with the Management Team with representation across departments, including the Care Services Director, Prevention Manager, Business Manager, and Development Director. Once a month, Management Team is facilitated by a paid Licensed Professional Counselor who also provides individual clinical supervision to select management and program staff. The Executive and Development Directors each meet regularly with paid professional coaches. All staff meet at least two times a month and rotate providing departmental presentations, updates, and guided discussions, including client testimonials/input about service delivery and resulting modifications. There is staff representation on Board committees, an annual staff/BOD retreat, and staff/BOD strategic planning.
Source: Nonprofit submitted responses
Mobilizing for Mission
The nonprofit provides evidence of leadership through focusing externally and mobilizing resources for the mission.
This organization mobilizes for mission in the following ways:
Strategic Partnerships
Networks of Collective Impact Efforts
Raising Awareness
Community Building
Policy Advocacy
What are this organization’s external mobilizaton efforts?
BCAP belongs to a Regional Provider Network that delivers an HIV/HCV continuum of care. Government agencies at all levels contract BCAP to provide services. Staff work with providers, i.e. Beacon Center for Infectious Diseases, to ensure clients’ medical care/treatment and nonprofits, i.e. Community Food Share, to meet clients’ basic needs. Staff collaborate with school districts and community partners, such as BVSD/SVVSD, Broomfield Detention Center, and The Inn Between to provide educational presentations, outreach, and testing to BCAP’s priority populations. BCAP participates in advisory groups, i.e. the Human Services Alliance of Boulder County, Boulder County Latino Coalition, Statewide HIV/HCV Testing Workgroup, and CO Syringe Access Providers Coalition. Collaboration builds community, encourages resource sharing, responds to gaps in service, minimizes duplication, and promotes health equity. BCAP’s promotes its mission and services via web sites, e-newsletter, and social media.
Source: Nonprofit submitted responses
Story of Adaptability
The nonprofit has an opportunity to tell the story of how the organization adapted to tremendous external changes in the last year.
In March 2020 and with input from Boulder County Public Health (BCPH), BCAP’s Management Team (MT) adapted operations to protect staff, clients, and volunteers from the coronavirus pandemic. MT continues to monitor COVID-19 and adjust operations accordingly. BCAP invested in technology/IT assistance for staff to work remotely and communicate with HIPAA-approved methods. BCAP’s two offices are staffed M-F, 9 a.m. - 5:30 p.m., with one staff/office in Boulder and Longmont, and the rest working from home. Offices are closed to the public with the exception of vaccinated Care and Prevention clients needing to meet in-person and vaccinated volunteers in food pantry-related roles that are done while masked and social distancing. When two Prevention staff transitioned, BCAP utilized a trained intern, contracted a former employee, and accepted BCPH staff support, and eventually rehired two staff. HIV Care Services provide case management to PLHIV mostly remotely or outdoors. Staff secured additional funding to meet increased PLHIV requests for financial assistance and distributed increased amounts of food/hygiene items through curbside pickup and home delivery from BCAP’s food pantry. Acupuncture and massage services were put on hold. Prevention staff provide HIV/HCV testing, syringe access, and harm reduction supplies via a service window, and educational presentations virtually. Staff worked with partner agencies to develop protocol to provide in-home HIV/STI test kits. Staff increased both street outreach services for people who use/inject drugs and/or are experiencing homelessness, and outreach on social media. Offsite testing and in-person classroom presentations remain suspended, but outreach at community events recently resumed. Staff are addressing fundraising challenges caused by the pandemic by prioritizing donor outreach, cultivating new corporate support, prospecting/applying for new grant opportunities, and focusing on strategic expense management.
Source: Nonprofit submitted responses
Additional Information
Unscored
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Organization Leadership
Frank O'Caña
Executive Director
Carolyn Powell
President
Culture & Community
This score provides an assessment of the organization's engagement with the constituents it serves, a practice we term Constituent Feedback. When organizations listen to constituents, they are able to better deliver on programs and meet the needs of stakeholders. A future version of this Beacon will also assess an organization's people operations and its Diversity, Equity and Inclusion (DEI) metrics.
Culture & Community Score
100
out of 100
The score earned by Boulder County AIDS Project is a passing score. This score has no effect on the organization's Star Rating.
Encompass Rating V4 provides an evaluation of an organization's Culture and Community by measuring its Constituent Feedback practices (see report below). Constituent Feedback data provides 100% of the basis for the initial evaluation of the Culture & Community Beacon.
Culture & Community Report
100
of 100 points
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Constituent Feedback
Full Credit
This organization reported that it is collecting feedback.
Here's how this organization is listening and learning from the people they serve:
How is your organization collecting feedback from the people you serve?
Electronic surveys (by email, tablet, etc.), Focus groups or interviews (by phone or in person), Paper surveys, Case management notes, Constituent (client or resident, etc.) advisory committees, Suggestion box/email, Other means
How is your organization using feedback from the people you serve?
To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve
With whom does your organization share the feedback you got from the people you serve?
The people we serve, Our staff, Our board, Our funders, Our community partners
What challenges does your organization face in collecting feedback from the people you serve?
The people we serve tell us they find data collection burdensome, It is difficult to find the ongoing funding to support feedback collection, Staff find it hard to prioritize feedback collection and review due to lack of time
Briefly describe a recent change that your organization made in response to feedback from the people you serve.
After surveying participants about their needs, BCAP implemented the first food pantry services in the region specific to the unique needs of people who use/inject drugs (PWU/ID). Based on participants’ suggestions, BCAP purchased the following items: bottled water, protein drinks, electrolyte drink packets, jerky, trail mix, cheese/cracker sandwiches, protein bars, fruit cups, soups, PBJ oat bars, baby wipes, masks, and hand sanitizer. Providing PWID, many who are experiencing homelessness, the supplies they have told staff are important to them has increased participants’ trust in BCAP and utilization of services, including accepting information, resources, and referrals to medical care.
Methodology
Charity Navigator believes nonprofit organizations that engage in inclusive practices, such as collecting feedback from the people and communities they serve, may be more effective. We've partnered with GuideStar by Candid to survey organizations about their feedback practices. Nonprofit organizations can fill out the How We Listen section of their Candid profile to receive a rating.
Charity Navigator awards full credit for this Beacon to every nonprofit that is eligible for an Encompass Rating that completes the survey, in recognition of their willingness to publicly share this information with the nonprofit and philanthropic communities. This data is not evaluated for quality at this time. Validation will be added in future iterations of this Beacon.
Analysis and Research
Like the overall Encompass Rating System, the Culture & Community Beacon is designed to evolve as metrics are developed and ready for integration. Our partnership with Feedback Labs and Guidestar by Candid, and other partners including Fund for Shared Insight, GlobalGiving, and Keystone Accountability, enables us to launch the first version of this beacon with Constituent Feedback information collected on Candid's site.
Feedback practices have been shown to support better Diversity, Equity, and Inclusion outcomes, an essential area of assessment that we intend to further expand and develop in the future. Feedback Labs has documented several studies which indicate that beyond achieving organizational goals, nonprofits that are attentive and responsive to concerns and ideas raised by beneficiaries establish stronger relationships with the people they serve, promote greater equity, and empower constituents in ways that can help to ensure better long-term outcomes. You can find resources to help nonprofits improve their feedback practices here.
