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907 SIR FRANCIS DRAKE BLVD
Kentfield CA 94904-1502
Kentfield CA | IRS ruling year: 2014 | EIN: 46-4025887
Mission not available
Great
This charity's score is 98%, earning it a Four-Star rating. If this organization aligns with your passions and values, you can give with confidence.
This overall score is calculated from multiple beacon scores: 32% Accountability & Finance, 50% Impact & Results, 7% Leadership & Adaptability, 10% Culture & Community. Learn more about our criteria and methodology.
We recognize that not all metrics and beacons equally predict a charity’s success. The percentage each beacon contributes to the organization’s overall rating depends on the number of beacons an organization has earned.
Use the tool below to select different beacons to see how the weighting shifts when only one, two, or three beacons are earned.
Rating histories are available for a growing number of rated organizations. Check back later to see if this organization has a rating history!
Extrafood Org has earned a 95% for the Accountability & Finance beacon. See the metrics below for more information.
This beacon provides an assessment of a charity's financial health (financial efficiency, sustainability, and trustworthiness) and its commitment to governance practices and policies.
This Accountability & Finance score represents IRS Form 990 data up until FY 2021, which is the most recent Form 990 currently available to us.
Learn more
Full Credit
Partial Credit
No Credit
Not ApplicableBoard Composition - 7/9 - 35/35 ptsBoard Composition - 7/9 - 35/35 pts
Charity Navigator looks for at least 3 board members, with more than 50% of those members identified as independent (not salaried).
The presence of an independent governing body is strongly recommended by many industry professionals to allow for full deliberation and diversity of thinking on governance and other organizational matters.
Source: IRS Form 990
Independent Audit or Financial Review - N/A - 0/0 ptsIndependent Audit or Financial Review - N/A - 0/0 pts
An Audit, Review, or Compilation provides important information about financial accountability and accuracy. Organizations are scored based on their Total Revenue Amount:
| Total Revenue Amount | Expectation to Receive Credit |
|---|---|
| $1 million or higher | Expected to complete an audit |
| $500,000 - $1 million | Expected to complete an audit, review, or compilation |
| Less than $500,000 | No expectation (removed from scoring methodology) |
Source: IRS Form 990
Conflict of Interest Policy - Listed - 5/5 ptsConflict of Interest Policy - Listed - 5/5 pts
Charity Navigator looks for the existence of a conflict of interest policy on the Form 990 as an accountability and transparency measure.
This policy protects the organization and by extension those it serves, when it is considering entering into a transaction that may benefit the private interest of an officer, director and/or key employee of the organization.
Source: IRS Form 990
Board Meeting Minutes - Documented - 5/5 ptsBoard Meeting Minutes - Documented - 5/5 pts
Charity Navigator looks to confirm on the Form 990 that the organization has this process in place as an accountability and transparency measure.
An official record of the events that take place during a board meeting ensures that a contemporaneous document exists for future reference.
Source: IRS Form 990
Document Retention and Destruction - Listed - 5/5 ptsDocument Retention and Destruction - Listed - 5/5 pts
Charity Navigator looks for the existence of a document retention and destruction policy per the Form 990 as an accountability and transparency measure.
This policy establishes guidelines for the handling, backing up, archiving and destruction of documents. These guidelines foster good record keeping procedures that promote data integrity.
Source: IRS Form 990
Whistleblower Policy - Missing - 0/5 ptsWhistleblower Policy - Missing - 0/5 pts
Charity Navigator looks for the existence of a whistleblower policy per the Form 990 as an accountability and transparency measure.
This policy outlines procedures for handling employee complaints, as well as a confidential way for employees to report financial or other types of mismanagement.
Source: IRS Form 990
Website - Listed - 5/5 ptsWebsite - Listed - 5/5 pts
Charity Navigator looks for a website on the Form 990 as an accountability and transparency metric.
Nonprofits act in the public trust and reporting publicly on activities is an important component.
Source: IRS Form 990
Full CreditPartial CreditNo CreditNot ApplicableLiabilities to Assets Ratio - 7.90% - 15/15 ptsLiabilities to Assets Ratio - 7.90% - 15/15 pts
The Liabilities to Assets Ratio is determined by Total Liabilities divided by Total Assets (most recent 990). This ratio is an indicator of an organization’s solvency and/or long-term sustainability.
| Liabilities to Assets Ratio | Amount of Credit Received |
|---|---|
| Less than 50% | Full Credit |
| 50% - 59.9% | Partial Credit |
| 60% or more | No Credit |
Source: IRS Form 990
Program Expense Ratio - 90.95% - 25/25 ptsProgram Expense Ratio - 90.95% - 25/25 pts
The Program Expense Ratio is determined by Program Expenses divided by Total Expense (average of most recent three 990s). This measure reflects the percent of its total expenses a charity spends on the programs and services it exists to deliver.
| Program Expense Percentage | Amount of Credit Received |
|---|---|
| 70% or higher | Full Credit |
| 60% - 69.9% | Partial Credit |
| 50% - 59.9% | Zero Points for Program Expense Score |
| Below 50% | Zero Points for Both Program Expense AND Liabilities to Assets Scores |
Source: IRS Form 990
No Data Available
Revenue and expense data is not available for this organization. This data is only available if this charity has at least one year of electronically-filed Form 990 data filed within the last six years.
No Data Available
Key Persons data is currently unavailable for this organization. This data is only available if this charity has at least one year of electronically-filed Form 990 data filed within the last six years.
Below are some key data points from the Exempt Organization IRS Business Master File (BMF) for this organization. Learn more about the BMF on the IRS website
Activities:
Activity data not reported from the IRS
Foundation Status:
Organization which receives a substantial part of its support from a governmental unit or the general public 170(b)(1)(A)(vi) (BMF foundation code: 15)
Affiliation:
Independent - the organization is an independent organization or an independent auxiliary (i.e., not affiliated with a National, Regional, or Geographic grouping of organizations). (BMF affiliation code: 3)
The Form 990 is a document that nonprofit organizations file with the IRS annually. We leverage finance and accountability data from it to form Encompass ratings. Click here to search for this organization's Forms 990 on the IRS website (if any are available). Simply enter the organization's name (Extrafood Org) or EIN (464025887) in the 'Search Term' field.
This organization was impacted by COVID-19 in a way that effected their financial health in 2020. This normally would have reduced their star rating. Due to the unprecedented nature of the pandemic, we give charities such as this one the opportunity to share the story of COVID's impact on them, and doing this pauses our revision of their rating. Charities may submit their own pandemic responses through their nonprofit portal.
Extrafood Org reported being impacted by COVID-19 in the following ways:
Program Delivery
How COVID-19 impacted the organization's operations financially:
The COVID-19 pandemic had a number of negative impacts on ExtraFood's program execution and the cost to run our programs. There were increased costs associated with our volunteer program, including additional training, PPE including masks, gloves, additional food bins and insulated bags, and other supplies to keep our volunteers safe and healthy. We also needed to reduce the total number of volunteers that were able to complete food rescue trips due to the age of many of our volunteers and the need to reduce person-to-person contact, which required us to increase the use of our two food recovery vehicles and staff to operate them, which increased our program costs significantly.
How COVID-19 impacted the organization's delivery of programs:
In addition to fluctuating donated food supplies, and the changing needs of the people we support with our food deliveries, ExtraFood's programs also changed in a number of ways due to the COVID-19 pandemic. As we saw an increasing number of people and recipient food distribution partner sites requesting more prepared meals, we worked with our community meals restaurant and catering partners to expand the total number of healthy, prepared meals we distributed and launched multiple new pop-up food distribution sites. We also saw a need to deliver prepared meals for people in our county who were COVID positive, and through a partnership with Marin County we delivered 50,000+ meals for families so that they could shelter in place and keep our community safe from the spread of COVID-19. We continue to see increasing demand for food and have increased our work to grow the amount of food donated to meet these expanded needs.
How this organization adapted to changing conditions caused by COVID-19:
ExtraFood's small staff has grown to keep up with the growing demand from our community food pantry and distribution partners for more fresh, healthy food, and our volunteer program, including many food handling and sorting policies and procedures, have adapted as COVID-19 has changed the nature of the environment in which we work. We have increased the usage of our two refrigerated food recovery vehicles, increased our partnerships with food distribution sites to reach more people in need, and have increased our recruitment and training of food donor sites so that we can increase the supply of fresh, donated food., Additionally, ExtraFood has increased the usage of PPE in our food recovery activities, and expanded our work with school partners as they have experienced many changes in operation over the last two years that have affected their ability to produce, order, store, and distribute food to children who need it.
Innovations the organization intends to continue permanently after the pandemic:
Extrafood has learned many lessons as we have adapted to the changing food recovery environment due to the ongoing pandemic. We are grateful that many of the restrictions on our volunteers and on community engagement opportunities have begun to dissipate, and have started to plan more hands-on workshops and events to grow community awareness and participation. There were also some innovations made due to the pandemic that will continue our program operations, including our expanded relational database that allows us to track the food needs of our recipient partners in real time, including types and quantities of food, culturally relevant and dietary information, and the ability of their staff and volunteers to distribute that food based on day and time data. We have also increased the interactivity of our volunteer portal, and increased automation to improve our response time during times of disaster, crisis or emergency.
Extrafood Org has earned a 100% for the Impact & Results beacon. See the metrics below for more information.
This beacon estimates the actual impact a charity has on the lives of those it serves, and determines whether it is making good use of donor resources to achieve that impact.
Learn more
Full CreditPartial CreditNo CreditNot Applicable
Program
Food Recovery
Activities
The nonprofit collects, warehouses and distributes food to front-line organizations like food pantries and soup kitchens.
Program Type
Food Distribution
Beneficiaries Served
Program Geography
Time Period of Data
1/1/21 to 12/31/21
Outcomes: Changes in the lives of those served by a nonprofit. They can be caused by the nonprofit.
Costs: The money spent by a nonprofit and its partners and beneficiaries.
Impact: Outcome caused by a nonprofit relative to its cost.
Cost-effectiveness: A judgment as to whether the cost was a good use of resources to cause the outcome.
Outcome Metric
A meal provided to a person in need
Outcome Data Source
Ratings are based on data the nonprofit itself collects on its work. We use the most recent year with sufficient data. Typically, this data allows us to calculate direct changes in participants' lives, such as increased income.
Outcome data collected during the program. The nonprofit submitted data on the amount of food it provides.
Method for Attributing Outcomes
We don't know if the observed changes were caused by the nonprofit's program or something else happening at the same time (e.g., a participant got a raise). To determine causation, we take the outcomes we observe and subtract an estimate of the outcomes that would have happened even without the program (i.e., counterfactual outcomes).
We assume that the distribution of a meal from one nonprofit's food distribution program does not diminish the amount of food distributed by any other (neighboring) food distribution program. This “counterfactual” assumption about the amount of food distributed in the absence of the nonprofit’s food distribution program implies that the benefit of a meal to a beneficiary in need constitutes a net gain; the gain is not offset by reductions in food provided to other beneficiaries in need. We therefore set the counterfactual to zero.
Cost Data Source
After estimating the program's outcomes, we need to determine how much it cost to achieve those outcomes. All monetary costs are counted, whether they are borne by a nonprofit service deliverer or by the nonprofit’s public and private partners.
Program cost data reported by the nonprofit. Partner and beneficiary costs reported by the nonprofit or estimated by Charity Navigator.
Cost Calculation
$731,062 program costs + $1,416,220 partner costs + $0 beneficiary costs = $2,147,282 total costs
We calculate impact, defined as the change in outcomes attributable to a program divided by the cost to achieve those outcomes.
Impact Calculation
$2,147,282 total costs / 788,774 meals provided = roughly $3 provides a meal to a person in need.
Benchmark for Rating
Impact & Results scores of food distribution programs are based on the cost of a meal relative to the cost that a food-secure person incurs to buy a meal in that county. Programs receive an Impact & Results score of 100 if they are less than 75% the cost of a meal and a score of 80 if they are less than 125%. If a nonprofit reports impact but doesn't meet the benchmark for cost-effectiveness, it earns a score of 65.
Determination
Highly cost-effective
No 990 Program Data Found
Extrafood Org has earned a 100% for the Culture & Community beacon. See the metrics below for more information.
This beacon provides an assessment of the organization's culture and connectedness to the community it serves.
Learn more
Full CreditPartial CreditNo CreditNot ApplicableConstituent Feedback - Data Available - 100/100 ptsConstituent Feedback - Data Available - 100/100 pts
30% of beacon score
This organization reported that it is collecting feedback from the constituents and/or communities it serves. Charity Navigator believes nonprofit organizations that engage in inclusive practices, such as collecting feedback from the people and communities they serve, may be more effective.
How is your organization collecting feedback from the people you serve?
Electronic surveys (by email, tablet, etc.), Focus groups or interviews (by phone or in person), Paper surveys, Constituent (client or resident, etc.) advisory committees
How is your organization using feedback from the people you serve?
To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve
With whom does your organization share the feedback you got from the people you serve?
The people we serve, Our staff, Our board, Our funders
What challenges does your organization face in collecting feedback from the people you serve?
It is difficult to get the people we serve to respond to requests for feedback
Briefly describe a recent change that your organization made in response to feedback from the people you serve.
ExtraFood began labelling freshly-made meals in English and Spanish.
Equity Practices - Data Available - 100/100 ptsEquity Practices - Data Available - 100/100 pts
70% of beacon score
This organization's score of 100 is a passing score. The organization reported that it is implementing 13 Equity Practices. Charity Navigator believes nonprofit organizations implementing effective equity policies and practices can enhance a nonprofit's decision-making, staff motivation, innovation, and effectiveness.
Equity Practices (6/7) | |
|---|---|
We review compensation data across the organization (and by staff levels) to identify disparities by race. | |
We ask team members to identify racial disparities in their programs and/or portfolios. | |
We analyze disaggregated data and root causes of race disparities that impact the organization/'s programs, portfolios, and the populations served. | |
We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support. | |
We employ non-traditional ways of gathering feedback on programs and trainings, which may include interviews, roundtables, and external reviews with/by community stakeholders. | |
We disaggregate data by demographics, including race, in every policy and program measured | |
We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization. | |
Equity Policies and Procedures (7/7) | |
|---|---|
We use a vetting process to identify vendors and partners that share our commitment to race equity. | |
We have a promotion process that anticipates and mitigates implicit and explicit biases about people of color serving in leadership positions. | |
We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization. | |
We have community representation at the board level, either on the board itself or through a community advisory board. | |
We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability. | |
We measure and then disaggregate job satisfaction and retention data by race, function, level, and/or team. | |
We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization. | |
Extrafood Org has earned a 100% for the Leadership & Adaptability beacon. See the metrics below for more information.
This beacon provides an assessment of the organization's leadership capacity, strategic thinking and planning, and ability to innovate or respond to changes in constituent demand/need or other relevant social and economic conditions to achieve the organization's mission.
Learn more
Full CreditPartial CreditNo CreditNot ApplicableMission - 10/10 ptsMission - 10/10 pts
The nonprofit organization presents evidence of strategic thinking through articulating the organization's mission
ExtraFood's mission is to help end hunger and wasted food in Marin.
Vision - 10/10 ptsVision - 10/10 pts
The nonprofit organization presents evidence of strategic thinking through articulating the organization’s vision.
ExtraFood is working toward a day when all people in our community have the food they need to thrive, and when fresh, edible food stays out of landfills and on the tables of the children, families and seniors in our community that struggle with food insecurity.
Source: Nonprofit submitted responses
Goals - 20/20 ptsGoals - 20/20 pts
The nonprofit organization presents evidence of strategic thinking and goal setting through sharing their most important strategic goals.
Goal One: Increase the number of vulnerable people we reach with our fresh food deliveries each week
Goal Type: Grow, expand, scale or increase access to the existing programs and services.
Goal Two: Capture every available pound of fresh, edible food for redistribution to food-insecure children, families, and seniors
Goal Type: Grow, expand, scale or increase access to the existing programs and services.
Goal Three: Permanently change our local food ecosystem, increase equity and access to our community's food safety net, and increase our community's resiliency during times of crisis, disaster, and emergency.
Goal Type: Grow, expand, scale or increase access to the existing programs and services.
Leadership Development - 15/15 ptsLeadership Development - 15/15 pts
The nonprofit provides evidence of investment in leadership development
ExtraFood believes that everyone in our community should have the food they need. And, food justice is racial justice: We stand for full racial equality and the dismantling of structural racism in all of our society's institutions. Because we hold these values, ExtraFood has committed funds each year to expanding our staff's diversity, equity, and inclusion educational opportunities, including anti-racism workshops and opportunities to be mentored by and learn from other leaders in the food justice and environmental justice space. ExtraFood also makes available professional advancement and educational opportunities for all of our staff, including workshops, classes, and certification programs in professional development and other fields based on staff interest.
Mobilizing for Mission - 15/15 ptsMobilizing for Mission - 15/15 pts
The nonprofit provides evidence of leadership through focusing externally and mobilizing resources for the mission.
Strategic Partnerships
Networks of Collective Impact Efforts
Thought Leadership
Raising Awareness
Community Building
Policy Advocacy
ExtraFood has built a coalition of over 470 food donor and community food distribution partners across the county. We are a part of Drawdown Marin, Zero Waste Marin, Marin VOAD, and many other groups and collectives of community-based organizations that are all working together to reduce food waste and to address the root causes of food insecurity in our county. ExtraFood also engages in community awareness activities including branded educational materials, articles in local press, sponsored social media posts, and in-person trainings with food donor organizations and with volunteers. Our executive staff are active in the community as experts on our local food system and we work closely with community groups, nonprofit organizations, and companies to disseminate knowledge and share our experiences and resources related to food rescue as a solution to end hunger and food waste with the community.
Adaptability Story - 30/30 ptsAdaptability Story - 30/30 pts
The nonprofit has an opportunity to tell the story of how the organization adapted to tremendous external changes in the last year.
As a result of the ongoing pandemic, ExtraFood has had to rapidly adapt to the community's changing needs. As many of our food donor partners have experienced changes in their business, including some closing, our supply of donated food has fluctuated – some days and months we have seen extreme declines, and others we have seen dramatic surges. We have also had to react and adapt to the changing food needs of the vulnerable people that we serve. As schools have closed and reopened, as low-income senior housing community's have closed and then reopened their food pantry programs, and as our community's Covid-19 rules and regulations for our staff and volunteers, ExtraFood has continually risen to the challenge, and worked 7/365 to respond to the changing environment in which we work, and the changing needs of those we serve, on a daily basis. We have expanded our volunteer trainings, shifted a lot of the communication and training to virtual, expanded our food tracking so that we can respond to real-time requests for food, and expanded our collaborations with other organizations so that we can leverage the power of a greater number of people and partnerships to serve more people.
Impact & Results
Accountability & Finance
Culture & Community
Leadership & Adaptability
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